Executive | Finance and Administration

An opportunity has arisen for an Executive | Finance & Administration to join A2CO’s growing and dynamic team.

1. Role Overview

Supports the day-to-day finance and administrative operations of the Group, ensuring accurate records, timely invoicing, effective client follow-up, and efficient internal processes.

2. Key Responsibilities

Finance & Billing Administration

• Prepare and issue invoices in line with approved billing instructions and timelines.
• Maintain accurate client, project, time sheet, and billing records within internal systems.
• Monitor work-in-progress, billing schedules, invoice status, and collections.
• Assist with debtor follow-ups and respond to routine client queries relating to invoices, statements, and outstanding balances.
• Support reconciliations, payment processing, disbursement tracking, and other finance administration activities.
• Maintain accurate financial records and supporting documentation.

Operations & Administrative Support

• Coordinate routine administrative activities, supplier requests, and office support requirements.
• Support onboarding and offboarding administration, internal meetings, events, and facilities-related activities.
• Maintain operational registers, trackers, and reports.
• Ensure recurring finance and administrative tasks are completed in accordance with established procedures and service standards.

Client & Internal Coordination

• Act as a first point of contact for routine billing and finance-related queries.
• Liaise with internal teams to obtain information required for invoicing, collections, reporting, and operational processes.
• Follow up on outstanding information and documentation to support service delivery and finance activities.
• Maintain professional communication with clients, suppliers, and service providers

Level of Responsibility and Autonomy

Works independently on recurring finance and administrative activities within established policies and procedures. Escalates complex issues, exceptions, risks, and queries to the Financial Controller or Operations Manager as appropriate.

3. Requirements

Education, Qualifications & Experience

Diploma or professional qualification in Accounting, Finance, Business Administration, or a related field, with approximately 2-4 years of experience in finance administration, billing, accounts receivable, office administration, or a similar role.

Technical Skills

• Proficient in Microsoft Excel and Microsoft Office applications.
• Experience with billing systems, debtor management, and operational reporting tools.
• Understanding of invoicing processes, reconciliations, and basic accounting principles.
• Experience with Xero or similar finance and practice management systems is an asset.
• Strong record-keeping, reporting, and document management skills.

Competencies & Attributes

• Attention to detail and accuracy.
• Strong organisational and time-management skills.
• Professional communication and client service orientation.
• Ability to work independently and manage multiple priorities.
• Proactive approach to problem-solving and continuous improvement.
• Ability to meet deadlines in a fast-paced environment.

What We Offer:

• The selected candidate will join a young, professional and dynamic team, within a collaborative and supportive working environment at our offices in Quad Central, Mrieħel.
• Exposure to a diverse group structure and a wide range of internal finance responsibilities;
• Continuous learning and professional development support;
• Mentorship and hands-on guidance from experienced professionals;
• A competitive remuneration package commensurate with experience;
• A flexible working environment and career development prospects;
• Company-paid health insurance cover;
• Free parking at Quad Central;
• A 50% company contribution towards an annual gym membership at The Quad gym.

If you feel you could be the right candidate for this role, we’d like to meet you. Send us your CV on contact@a2co.com.